Privacy Policy — Deskify

Deskify ("we", "our", or "us") is committed to protecting the privacy of the individuals and organisations that use our service. This Privacy Policy explains what information we collect, how we use it, and the choices you have.

By using Deskify, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use our service.

1. Information we collect

We collect information to provide and improve our service. The categories of information we collect include:

Account information

When you register or join the waitlist, we collect your name, email address, organisation name, and any other information you voluntarily provide.

Usage and activity data

Our desktop agent collects data on behalf of your organisation, including active application names, window titles, URLs (if configured), keyboard and mouse activity indicators, and periodic screenshots. This data is collected only on devices where the agent has been explicitly enrolled by an organisation administrator.

Device information

We collect basic device metadata including hostname, operating system, platform, and a non-reversible device fingerprint used solely for authentication.

Log data

Like most services, our servers automatically record information when you use Deskify, including your IP address, browser type, pages visited, and timestamps.

2. How we use your information

We use the information we collect to:

Provide, operate, and maintain the Deskify service
Process your waitlist registration and notify you when Deskify launches
Generate productivity insights, reports, and AI-powered summaries for organisation administrators
Authenticate devices and prevent unauthorised access
Improve our service, fix bugs, and develop new features
Send transactional and product update emails (you can opt out at any time)
Comply with legal obligations

We do not sell your personal data to third parties.

3. Data ownership and employee privacy

Deskify is a B2B tool. Activity data collected by the desktop agent belongs to the organisation that deployed it. Organisations are responsible for informing their employees about monitoring in accordance with applicable employment and privacy laws.

We recommend that all organisations using Deskify maintain a clear, written monitoring policy and obtain any required consents from employees before deploying the agent.

4. Data retention

We retain account and activity data for as long as your organisation account is active, or as needed to provide the service. Upon account deletion, we will delete or anonymise your data within 30 days, unless we are required to retain it by law.

Individual activity records (logs, screenshots) are retained according to the retention period of your subscription plan.

5. Data security

We use industry-standard measures to protect your data, including encryption in transit (TLS) and at rest. Access to production data is restricted to authorised personnel only.

No method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Third-party services

We use a limited number of trusted third-party services to operate Deskify (for example, cloud infrastructure providers). These providers are contractually obligated to handle your data only on our behalf and in accordance with this policy.

We do not use third-party advertising or tracking services.

7. Cookies

We use essential cookies and local storage to keep you signed in and remember your preferences (such as dark mode). We do not use tracking or advertising cookies.

8. Your rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request deletion of your data
Object to or restrict certain processing
Receive a copy of your data in a portable format

To exercise any of these rights, please contact us at support@deskifyapp.com.

9. Children's privacy

Deskify is not directed at children under the age of 16. We do not knowingly collect personal information from anyone under 16. If you believe we have inadvertently collected such information, please contact us immediately.

10. Changes to this policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website or sending an email. Your continued use of Deskify after changes become effective constitutes acceptance of the updated policy.

11. Contact

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Deskify Technologies, Inc.

Email: support@deskifyapp.com